Frequently Asked Questions

What is the Student Rights and Responsibilities Office (SRRO)?

  • The SRRO is part of the Division of Student Development and Enrollment Management. SRRO provides an important resource for students, faculty, and staff by providing services, resources, and advocacy for the needs and interests of all CVC students.
  • The Mission of SRRO is facilitate student learning and development by balancing individual and community rights. Engage students in learning that they maintain high standards of academic and social integrity, and balance individual and community rights. Promote an educated, caring, far and disciplined community.
  • The primary focus of the SRRO is to address all student rights and responsibilities by involving students, staff and faculty in understanding their role in the process.
  • The SRRO will support the college’s effort to foster civility, inclusivity, respect, and help cultivate a safe and secure environment in which all students can succeed and grow as engaged community members.

What is Student Code of Conduct?

Students are expected to report personal knowledge of any alleged violation of the Student Code of Conduct. If you have a reason to believe that a student may have violated college rules, you may contact the SRRO 972-860-5295.

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I received a notice to appear email. What should I do?

If a student receives a Notice to Appear letter from the SRRO it means that an alleged violation(s) occurred with the Student Conduct rules. This letter states which rules may have been violated and includes a brief description of how the rule was allegedly violated. This letter also indicates the time, date, and location of the student conduct meeting with the SRRO. It is imperative that the student attend their scheduled conduct meeting. If two or more students were involved in the same incident, then separate conduct meetings will be held for each student.

How long is a conduct meeting for a conduct violation?

The length of a conduct meeting may depend on the severity and/or complexity of the alleged violation(s). A conduct meeting usually takes 30-60 minutes, but any student can be brought in again if an investigation finds additional information or finds another conduct violation allegedly occurred.

What happens if I am not able to attend a conduct meeting?

If a student does not notify the SRRO within 24 hours of the meeting through a call or email that they could not attend the conduct meeting due to substantiated reasons, then a decision will be made in the student’s absence based on the contents of the conduct file. Typically, The SRRO will place a hold on future registration and mandate that the student attend the conduct meeting before being allowed to register for future semesters.

I require certain accommodations. What should I do?

Please notify the SRRO prior to the scheduled conduct meeting regarding the accommodations you would require.

What are my rights as a student in the conduct process?

Student rights during the conduct process can be found in the Student Handbook under Student Code of Conduct.. An attachment of the Student Rights in the Conduct Process will be sent with the Conduct Notice to Appear Email to the student’s email address. Students are advised to read over the rights as an accused student before the official conduct meeting with the SRRO

What happens during a student conduct meeting with SRRO?

  • The burden of proof during the student conduct process relies on the standard of “preponderance of the evidence,” which means more likely than not that an incident occurred, or at least 50%. This is a different standard of evidence than is used in the criminal court system standard of “without a reasonable doubt.” The student conduct conference is not a criminal proceeding, nor does it follow the same guidelines as a criminal proceeding. A University conduct hearing is not a trial or Court of Law. Any attempt to make the hearing something else would seriously impair the educational function of the hearing, which requires open discussion rather than adversarial debate
  • The conduct process at Cedar Valley College is considered a formal process. This entails that the student meet with the Student Conduct Officer during the assigned conduct meeting time to review the alleged violations, briefly review the student’s rights in the conduct process, explain the range of sanctions that could be imposed, and answer any questions the student may have. It is the student’s responsibility to bring any materials/ evidence pertaining to the incident to the scheduled conduct meeting.
  • The student will then have an opportunity to explain their perspective on the specific incident that has been documented. During this time, the Student Conduct Officer can present questions in regards to the incident and will document the student’s answers. The student will also have the opportunity to present any witnesses or additional supporting information that pertains to the incident.
  • At the end of the conduct meeting, the student may accept responsibility or not accept responsibility for the charges that have been assigned to the incident. If the student chooses to not accept responsibility, they may still be found responsible by OSRR based on preponderance of evidence. If the student accepts responsibility or is found responsible for the charges assigned, then they will be issued an appropriate sanction(s).
  • The Student Conduct Officer will conclude the student conduct meeting and a follow-up email regarding the conduct meeting outcome will be sent to the student usually within 1-2 business days, but no later than five (5) business days. An Outcome Notice letter will be sent to the student’s university email address and will review the incident, the finding(s) of the student conduct conference, any assigned sanction(s) (if any), and the appeals process. If the SRRO needs to investigate the matter further, then the student may be requested to appear again for a follow-up meeting.
  • The Student Conduct Officer will then answer any last questions the student may have before concluding the student conduct meeting.

How will SRRO communicate with me regarding the conduct process?

The SRRO will send communication to the student’s email address. It is the student’s responsibility to check their email for any updates or official notification regarding the process. Not checking email is not an excuse to miss a scheduled conduct meeting.

. What if There are several factors that are taken into consideration by the SRRO when determining what an appropriate sanction(s) for a student would be?

The student conduct officer will examine the following: The nature of the violation:

  • Previous conduct history
  • Aggravating or mitigating circumstances surrounding the violation
  • Motivation for the behavior
  • The developmental and educational impact of the sanction

Please refer to the Student Handbook, Student Code of Conduct: Sanctions for a complete list of sanctions that may be imposed for a violation of the Student Rules.

  • A student has the right to appeal a conduct decision within five (5) college business days from the date the conduct outcome notice email was sent. An appeal of the conduct decision must be based on four factors:
    • Substantial new evidence not available at the time of the original findings of Responsibility
    • Violation of due process
    • The sanction is not commensurate with the violation
    • The finding of responsibility is inconsistent with the factors presented by the respondent
  • The appeals process information will be shared with the student in the conduct meeting outcome email. If the student does not appeal the conduct decisions, then the findings and sanctions will stand.

What happens if I do not complete the assigned sanctions?

If a student does not complete assigned sanction within the given time frame, a conduct hold will be placed on the student’s account which can block future course enrollment.

How can I have a conduct hold removed from my record?

Generally, a conduct hold means that a student failed to respond to a conduct letter or is pending to fulfill some other obligation concerning disciplinary/ academic matters such as assigned sanctions. The student can contact the SRRO at 972-860-5295 to make an appointment.

I was found responsible for academic misconduct and received a “0” on the assignment/ in the course. Can I appeal the grade with SRRO?

The SRRO does not review or pursue academic performance issues. All students are encouraged to directly discuss grade concerns with their course instructor. Please view the Academic misconduct Process in the Student Handbook.

Can parents or guardians be given information about a conduct file?

According to Federal regulations, the son or daughter must sign a release of information before it is legal to share information about the case in question to a parent or guardian. This information will only be released in person.

Who has access to my disciplinary record?

Your conduct record is considered confidential. However, information concerning your disciplinary record may be made available to appropriate College officials, faculty, and/or staff members who have a legitimate educational interest in such information. In addition, information regarding your conduct may be released to other individuals or entities upon your written request or in accordance with state and federal law.

Will the conduct information be placed on my academic records/ transcript?

Suspension and expulsion are currently the only two sanctions assigned by the SRRO to appear on your academic record. All other sanctions are kept on record in the student’s folder in the SRRO.