Adjunct Faculty Online Handbook

Keeping Track of the Semester

FACULTY INFORMATION SHEET Each faculty member is asked by their Division offices to fill out this form, or a similar one, at the beginning of each semester. Copies are kept in the Division or Evening Office.

CHANGE OF GRADE AUTHORIZATION Grade changes always originate with the instructor. Forms are available in the Division or Evening Office. Completed grade change forms should be sent to your Division Dean for approval. The Grade Change Request is then given to the Registrar's Office where it is recorded. One copy of the form is returned to the instructor to be kept with the grade book record. NOTE: requests for grade changes will not be considered later than two years following the last day of the semester for which the grade was assigned.

"W" GRADE REQUEST This form must be completed and attached to the "Change of Grade Authorization form whenever a grade of "W" is being made. As indicated in Board Policy, students may drop classes prior to the drop date and receive a "W" grade. Instructors may not give "w" grades to students who have not dropped, except under unusual or extenuating circumstances. The "W" grade is not to be recommended routinely.

"WX" GRADE CONTRACT This form, which requires the student's signature, has routinely only been given to students enrolled in self-paced courses, and in some cases to students in developmental courses. The student must enroll in the same course in the next long regular semester. This grade should only be given to students who have made satisfactory progress, but need more time to complete all the requirements. This contract does not replace or substitute for an incomplete grade

INCOMPLETE GRADE CONTRACT unlike the WX Contract, the Incomplete Grade Contract should be given to students who have completed almost all the requirements of the course, but due to unforeseen emergencies, have not finished all the work. Quite often, situations occur where students may miss the final exam due to illness or work situations. This grade would then be appropriate if so determined by the instructor.

FIELD TRIP APPROVAL/INSURANCE Every time a field trip is planned for a course, regardless whether the trip is mandatory or not, these forms must be completed prior to the trip. It is for your protection! The form package includes the Field Trip Memo, Field Trip Approval Request, and Waiver of Liability.

FINAL GRADE ROLL There also will be an attachment from the Registrar with instructions and timelines.

SPECIAL EMPLOYMENT AGREEMENT Adjunct faculty sign this agreement after the division dean has completed all the calculations. It lists the classes you have been assigned for the semester and the compensation to be paid. The SPECIAL EMPLOYMENT AGREEMENT ATTACHMENT printed on back of the Special Employment Agreement outlines the general responsibilities for part time instructors.

PERMANENT CLASS ROLL This form reflects enrollment through the official reporting date (the twelfth class date for a Fall or Spring semester, and the fourth class day for a Summer session). Attendance and evaluations are to be recorded on this form and turned in at the end of the semester.

PART-TIME INSTRUCTOR APPRAISAL The dean of your division or a coordinator will work with you through the appraisal process.

EMPLOYMENT DOCUMENTATION

All adjunct faculty are required to submit a completed Faculty Qualifications form and official transcripts of their college and graduate work before cl