Adjunct Faculty Online Handbook
End of Semester
Refresher:
FINAL EXAM SCHEDULE - Must I follow the official final exam schedule?
Yes, the final exam schedule is designed to maximize classroom space and to minimize exam conflicts. If you administer your final at any other time, you will most likely create a conflict for your students or for another instructor's class.
CHANGE OF GRADE AUTHORIZATION - Who makes the decision to change a grade? Does the instructor's signature suffice?
Grade changes always originate with the instructor. The Change of Grade Authorization forms are available in the Division or Adjunct Office. Completed Grade Change Request form should be sent to your Division Dean for approval. The Grade Change Request is then given to the Registrar's Office where it is recorded.
"W" GRADE REQUEST - Is it possible to give a student a "W" if he/she did not pass the class?
No, as indicated in Board Policy, students may drop classes prior to the drop date and receive a "W" grade; however, Instructors may not give "W" grades to students who have not dropped, except under unusual or extenuating circumstances. The "W" grade is not to be recommended routinely.
"WX" GRADE CONTRACT - If a student has struggled in my class and requested that I allow them to take the class over, will a "WX" be acceptable for this student?
This grade should only be given to students who have made satisfactory progress, but need more time to complete all the requirements.
INCOMPLETE GRADE CONTRACT - I have a student who has tried very hard to pass my class but failed. I really like the student and think he/she will do well next time. Is it okay to give that student an incomplete and have him/her finish the course later?
The incomplete Grade (I) Contract should be given to students who have completed almost all the requirements of the course (usually 90% or more of the coursework), but due to unforeseen emergencies, have not finished all the work. "I" grade would then be appropriate if so determined by the instructor. Division deans must approve all "I" grades. Forms are available in your Division Office or the Adjunct Office.
FINAL GRADE REPORT - Is it possible to use the permanent grade roll as my final grade roll?
Detailed procedures for grade reporting will be issued to the instructor from the Registrar's Office. It is vitally important that these instructions be correctly followed.
At the end of the semester, instructors will receive a Final Grade Roll (PINK). The roll will include the names of all students in attendance for the current semester. Students who have "withdrawn" or "dropped" will be indicated in this roll. All of these students will have been given a grade of "W" which will be printed on the roll. ALL OTHER STUDENTS MUST BE GIVEN A LETTER GRADE. The letter grade is to be listed in the appropriate column. Do NOT add a grade of "W" beside any student's name on the Final Grade Roll. Contract the Registrar, the division dean, or Adjunct Office if you have any questions about this procedure. In addition, the grade must be bubbled in with a #2 pencil in the spaces provided. There will be two indications of the student's grade on this form.
NOTE: Any contract that you have made with a student must be attached in its entirety to the Final Grade Roll at the end of the semester.
