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Policies and Guidelines


Guidelines for Circulation of Library Materials

Eligible Borrowers

Library materials of the College may be loaned to the following:

  1. Currently enrolled DCCCD students; currently enrolled Cedar Valley College Continuing Education students; and DCCCD faculty, administrators, and staff - limit of ten (10) items per patron.
  2. Students auditing a credit course - limit of two (2) items.
  3. TexShare cardholders - limit of two (2) items.
  4. Dallas Art Institute - limit of three (3) items.
  5. Retired DCCCD personnel - limit of five (5) items.

Identification Required

Identification required as follows:

  1. A Cedar Valley College ID card is available for students through the Office of Student Life  (D101). The first card is free; however, replacement cards cost $10. Forms of ID accepted by the Library for checkout purposes are a valid picture ID, Driver's License, or other DCCCD ID card.
  2. Continuing Education students may use a DCCCD ID card or a valid picture ID such as a driver's license or state issued ID card.
  3. A Cedar Valley College staff ID card is available for all employees through the Office of Student Life (D101).
  4. TexShare cards are issued to eligible members of institutions in the TexShare program by the institution's library. Applications for Cedar Valley College students and staff are available at the Cedar Valley College Library Circulation Desk upon request. TexShare cards must be signed by the librarian and the applicant before the card is valid for use. Only signed TexShare cards are honored at member institutions.
  5. Retired DCCCD personnel may use their DCCCD staff ID card.

Materials to be Circulated

In most cases, a maximum of ten (10) items may be charged to a patron's record at one time. Circulating items consist of books, CDs, videotapes, and DVDs. Limits are based on type of patron (See Eligible Borrowers section).

Books

Books in the circulating collection may be checked out for three weeks. Books may be renewed for another three weeks unless a HOLD has been placed on the particular book.

Media Videos / DVDs

ITV Videos (Instructional Television Videos) located in the library may be borrowed for a two-day loan period with a limit of two (2) videos per patron. ITV Videos may not be renewed.
3-Day Videos / DVDs are located in the Open Media Reserve shelves. The 3-Day Videos and DVDs may be borrowed for a three-day loan period. There are no renewals for 3-Day Videos.
Semester Videos / DVDs are located at the Circulation desk. Semester Videos / DVDs are only available for students enrolled in the class. Semester videos/DVDs are available after scheduled class orientations.

Music CDs

Music CDs are to be used in the library only. They are available at the Circulation desk. Music CDs are listed in the online Library Catalog.

Record Albums

Record albums are available for one week checkout. They are housed in the library. Only two record albums can be checked out. Record albums are listed in the online Library Catalog.

 

Non-Circulating Materials

All reference books, periodicals, print and non-print reserve items may not be circulated and must be used only in the library.

Print Materials

1. Reference Books
Reference books may not be loaned out except under special circumstances approved by the librarians.
2. Periodicals
Back issues of periodicals may be viewed in the Periodical Back Issues Room (C104M). Back issues of Dallas Morning News, New York Times, and Wall Street Journal are available with a valid picture ID card, driver's license, or DCCCD ID. All periodicals whether back issues or current issues on the periodical shelves may be used only in the library.
3. Print Reserve Materials
A variety of materials including books, periodical articles, instructor's notes, and copies are placed on reserve by faculty and staff for use in the library. Reserve materials are available in the Circulation area and may be requested at the Circulation desk. Patrons may request only two reserve items at a time. A valid picture ID card, driver's license or DCCCD ID is necessary to request reserve materials. Print reserve materials must be used only in the library.

Non-Print Materials

A variety of media materials including videos/DVDs, kits, etc. are placed on reserve by faculty and staff for use in the library. Non-print Reserve materials are available in the Circulation area and may be requested at the Circulation desk. Patrons may request only one non-print reserve item at a given time. A valid picture ID card, driver's license or DCCCD ID is necessary to request non-print reserve materials. Non-print reserve items must be used only in the library. Non-print reserve items are composed of the following:

  1. Faculty and staff non-print reserve items may be the instructor's personal materials or materials requested from the library media collection. All reserve items are requested at the Circulation desk and are for in-library use only.
  2. Permanent reserves are ITV (Instructional TV) videotapes and DVDs that are located in the library media area as a permanent collection. All permanent reserve materials may be requested at the Circulation desk and are for in-library use only.

Return of Materials

Materials may be returned to the library via the following methods:

  1. In person
  2. The District Mail Service
  3. The U.S. Postal Service

Overdue Materials

All materials including books, CDs, CD-ROMs, videos/DVDs, and any special charge or extended loan items checked out from the library are considered overdue if not returned to the library by the due date. The following system is in effect for overdue materials:

  1. The first notice, sent on the second day after the due date, is transmitted via e-mail. Students, staff, and faculty are asked to keep current e-mail addresses on file. Changes should be noted at the Circulation desk or at Admissions.
  2. The second notice, sent on the seventh day after the due date, is a paper reminder conveyed via the U. S. mail to the patron's address on file. Staff and faculty receive the second notice via intercampus mail.
  3. The third notice, sent on the twenty-first day after the due date, is a statement with charges of the cost for replacement of materials that are checked out. Staff and faculty receive the third notice via intercampus mail. Blocks are placed at the time of the third notice. Blocks prohibit further check out of library materials, registration, receipt of grades and transcripts, etc.
  4. When an item is overdue, overdue notices are generated by the library management system for all materials checked out using the online system.
    1. Overdue notices are produced by DCCCD ERSS.
    2. Overdue notices are received by Cedar Valley College Library.
    3. Overdues are searched in the library management system for verification by library staff.
    4. Overdue notices are sent to patrons via U.S. mail.
  5. At the end of the semester, a printout of overdue materials is created for all materials checked out using the online system.
    1. The printout includes overdues of Cedar Valley College students, staff, and faculty.
    2. The printout also includes overdues of other DCCCD college patrons with Cedar Valley College materials.
    3. TexShare patrons with overdues are included on this printout.
    4. The printout includes overdues of all Interlibrary loan patrons with Cedar Valley College materials
  6. At the end of the semester, all patrons with overdues are blocked manually in Colleague and blocked automatically in the library management system. Such patrons are unable to obtain grades, transcripts, register for new classes, or borrow materials until overdue materials are returned or paid for. The following is a Lost/Damaged Materials Price List. All items are subject to a $10.00 processing fee that is non-refundable.

Lost/Damaged Materials Price List

Processing Fee (non-refundable) $10.00
Books In-Print (if listed) PRICE + $10.00 Processing Fee
Books Out-of-Print (not listed) $30.00 + $10.00 Processing Fee
ITV Videotape/DVD (missing) $5.00 + $10.00 Processing Fee
ITV Videotape (damaged)  $5.00 + $10.00 Processing Fee
ITV Videotape Case (missing or damaged) $2.50
Semester Telecourses Video Set              $5.00 + $10.00 Processing Fee per tape
Semester Telecourse DVD Set $40.00 + $10.00 Processing Fee per set
3-Day Videos  $5.00 + $10.00 Processing Fee
3-Day DVD $5.00 + $10.00 Processing Fee
Compact Disc $15.00 + $10.00 Processing Fee
DVDs $20.00 + $10.00 Processing Fee
Record Albums (missing or damaged) $5.00 + $10.00 Processing Fee
Rebinding $4.25

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Guidelines for Library Computer Use

Purpose

Computers are used in the library to access the Library Catalog, the online databases, the Internet, Microsoft Office Word Suite, e-Campus and e-Connect, and other applications necessary to complete educational assignments. The library computers are primarily used for research and library instruction sessions. Cedar Valley College Library users must adhere to the Computer Use Policy and Code of Student Conduct as explained on the DCCCD Home Page.

Eligibility

All students, staff, faculty, and adult members of the community have access to the Cedar Valley College Library computers; however, Cedar Valley College students take precedence over all other users. Cedar Valley College Library upholds the principles of Intellectual Freedom; therefore, Internet filtering is not installed. Children under the age of eighteen who can prove affiliation with Cedar Valley College, such as having the status of a Credit or Continuing Education student, may use the computers for research and educational purposes only. Minors under the age of 18 who are not affiliated with Cedar Valley College may not use the computers or accompany their guardian into the library's computer areas. Please see Guidelines for Minors Use in the Library.

Usage Rules

  1. The library computer lab is used for library instruction classes. When classes are not in session, it is available for general student use.
  2. Computers are primarily for research and educational purposes.
  3. Cedar Valley College students take priority over other users.
  4. Students performing research in conjunction with a class assignment take precedence over other users, who may be asked to relinquish their computers during times of high demand, if necessary.
  5. Library computers may not be used for commercial purposes.
  6. No mass e-mail mailings or sending SPAM is allowed.
  7. The library does not restrict or filter the Internet and cannot be held accountable for offensive or objectionable information, text, or images that may be displayed. However, the computers may be monitored.
  8. Librarians will ask users to refrain from accessing offensive and/or sexually explicit websites. According to the DCCCD Computer Use Policy, viewing "obscenity, child pornography, and the use of harassment based upon race, ethnicity, national origin, disability, age, religion, or sex" is considered a criminal and illegal act and is prohibited.
  9. Minors under the age of 18 who are affiliated with Cedar Valley College may use the computers for research and educational purposes only.
  10. Minors under the age of 18 who are not affiliated with Cedar Valley College may not use computers or accompany their guardian into the library's computer areas.
  11. Downloading to an external drive is allowed on all computers. Downloading to the hard drive is not allowed.
  12. Printing from the computers costs 10 cents per page. Users should allow time for print jobs to be completed ten minutes before closing.
  13. Computers are turned off ten minutes before closing.

Misuse of Computers

Library computer usage must be in complete compliance with state and federal laws. Violators may be subject to legal, disciplinary, or other appropriate action. The computers may not be used for commercial purposes. Computers are located in public areas and materials being viewed are not private. Library users are asked to avoid viewing materials that might reasonably be considered objectionable by others. Viewing of pornographic materials may be grounds for sexual harassment charges by other users. Misuse of the library computers will result in termination of privileges.

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Guidelines for Copy Machines

Purpose

Self-service copying machines are available to students, employees, and members of the community for the purpose of duplicating materials of a personal or educational nature. Copies may be produced on a standard copying machine.

Charges

Copies cost 10 cents per single-sided page. Accounts for copying and printing can be made at the Add Value Station located inside the library.

Copyright

The United States Copyright Law will be observed.

Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research."

If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

This Institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

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Guidelines for Group Study Room use

Purpose

The Group Study Room is provided for the benefit of currently enrolled Cedar Valley College students wishing to study privately in small groups of two-to-four people.

Responsibility for Usage

The circulation staff controls access to the Group Study Room. Door is locked until unlocked by staff. Usage is monitored according to schedule.

Usage Rules

  1. Room is available on a first-come basis.
  2. Room can only be used for a maximum of two hours.
  3. Room must be vacated 10 minutes prior to library closing.
  4. No food or drink will be allowed in the Group Study Room. Failure to abide by this rule will result in forfeiture of the room. Violators may lose Group Study Room privileges.
  5. Do not leave your valuables unattended in the Group Study Room at any time. The library is not responsible for lost or stolen items.
  6. Noise should be kept to a minimum. In order to maintain an environment conducive for study, the noise levels should be such that no sounds may be heard outside the Group Study Room.
  7. Students may use the Group Study Room for study only. Students are expected to conduct themselves in an appropriate manner.
  8. The windows of the Group Study Room should remain uncovered at all times.
  9. The Group Study Room is not available for campus activity.
  10. Students may be asked to show ID.
  11. Tutors and instructors are expected to adhere to the Group Study Room policies and guidelines. No exceptions.
  12. The library reserves the right to refuse the use of the Group Study Room to groups who violate these guidelines.

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Guidelines for Interlibrary/Intercollege Loans

Purpose

The purpose of Interlibrary / Intercollege Loan is to expand the range of materials available to library users. It should be in addition to, not a substitute for, a collection development program that is based on the needs of the library's service area. When resources within the library have been exhausted and requests for loans have been made, the following guidelines will be implemented. These guidelines are based upon the Interlibrary Loan Codes, 1980 (Revised 1994, 2001), which are endorsed by the American Library Association and the AMIGOS Interlibrary Loan Code.

Definition

An Interlibrary / Intercollege Loan is a transaction in which library material, or a copy of the material, is made available by one library to another upon request.

Lending Library - Cedar Valley College

A. Lend to

Cedar Valley College Library will lend material to the following types of libraries:

  1. DCCCD Campus Libraries.
  2. College and University Libraries.
  3. Public and Private School Libraries.
  4. Special Libraries.

Requests for materials will be accepted via computer, mail, fax, or in person through hand-carried Interlibrary Loan forms completed and signed by the requesting librarian.

B. Types of Material

Cedar Valley College Library will lend any item that normally circulates with the following exceptions:

  1. Rare or valuable material.
  2. Fragile material that may be easily damaged by transport.
  3. Material in high demand.
  4. Material with local circulation restrictions such as Reserve.
  5. Unique material that would be difficult to replace.
  6. Newly acquired materials.
  7. Newly published materials.
  8. Audiotapes, videotapes, and DVDs.

Copies of portions of reference materials and periodicals may be provided.

Cedar Valley College Library reserves the right to determine whether a particular item should or should not be loaned, and whether the original or a copy should be provided.

C. Responsibility

As the Lending library, Cedar Valley College Library will be responsible for:

  1. Processing requests promptly.
  2. Notifying the borrowing library when unable to fill requests, stating the reason for not loaning the materials. (For the DCCCD campuses, Cedar Valley College Library will send the request to the next lending library noted on the form.)
  3. Retaining the right of deciding whether or not to loan the material or honor telephone requests.
  4. Surveying each item for damages before the material is sent to the borrowing library. Damages, if any, should be noted, and the borrowing library informed of the same.
  5. Obtaining the proper identification in cases where the request is hand carried.

The borrowing library will be responsible for:

  1. Providing the resources necessary to meet the ordinary needs and interests of its users.
  2. Exhausting their own resources before resorting to Interlibrary / Intercollege Loans.
  3. Compliance with the Copyright Law (Title 17, U. S. Code) and its accompanying guidelines, and informing its users of the applicable portions of the law.
  4. Surveying each item for damages before giving the material to the requestor. Any damages not noted by Cedar Valley College Library should be reported promptly.
  5. The safety of Interlibrary / Intercollege Loan items from the time the material leaves Cedar Valley College Library until it is returned to the same. If damage or loss occurs, the borrowing library must meet all costs of repair or replacement in accordance with the preference of Cedar Valley College Library.
  6. Informing the requestor of all charges incurred for photocopied items. The borrowing library must meet all cost for photocopying except when previous agreements exist.
  7. Supplying all the information required to process the request whether it's sent by mail, by computer, via the telephone, via fax or is hand carried. The borrowing library is responsible for verifying the information on the form before sending the request to Cedar Valley College Library.
  8. Colleges of the DCCCD need to verify the following information:
    1. The patron is currently enrolled in a class or employed by the Dallas County Community College District.
    2. The patron does not have 10 or more items charged against his/her record at the time the request is made or when the item is given to the borrower.
    3. The patron does not have items charged against his/her record that are overdue at the time the request is made or when the item is given to the borrower.

D. Duration of Loans

  1. The duration of loan will be the same as for any other circulated items.
  2. Cedar Valley College Library retains the right of deciding whether the loan period will be extended.
  3. Interlibrary / Intercollege Loan material should be returned promptly.
  4. All Interlibrary / Intercollege Loans may be renewed once unless the material is on hold for another person. Other DCCCD Campuses may renew Cedar Valley material automatically. Other libraries may contact Cedar Valley College Library to request a renewal. Longer loan periods, in either case, must be approved by Cedar Valley College Library.

E. Retrieval Responsibilities

The borrowing library is responsible for retrieving the material from the patron and returning it to Cedar Valley College Library on or before the due date. All overdue material is the responsibility of the borrowing library.

F. Charges

  1. The borrowing library should be prepared to assume costs for lost and damaged materials and any other costs not included by these guidelines.
  2. The borrowing library is responsible for meeting charges incurred for photocopying when the material is available at the borrowing library.
  3. Cedar Valley College Library will not charge (except for profit-information services libraries):
    1. Fees for handling Interlibrary Loan requests.
    2. Postage or other transportation charges.
    3. Photocopying when materials are not available at the borrowing library.
    4. Insurance.
  4. Cedar Valley College Library will charge for lost or damaged books as follows:
    1. The price of the lost or irreparably damaged book as stated in B & T link Database or the District set price if the book is not listed in B & T link.
    2. Binding charges for damaged books that can be repaired.
    3. Binding charges for materials that can be replaced only by paperback copies.
    4. Processing charges. A $10.00 processing fee will be assessed for items needing to be cataloged or relabeled.

Borrowing Library - Cedar Valley College

A. Qualified Borrowers

Cedar Valley College Library will borrow materials and/or request photocopies for Cedar Valley College Library patrons only. These include students currently enrolled in a class at Cedar Valley College, and the faculty and staff of the Cedar Valley College campus.

B. Responsibility

As the borrowing library, Cedar Valley College Library will be responsible for:

  1. Providing the resources necessary to meet the ordinary needs and interest of its users.
  2. Exhausting their own resources before resorting to Interlibrary / Intercollege Loans.
  3. Complying with the Copyright Law (Title 17 U. S. Code) and its accompanying guidelines, and informing its users of the applicable portions of the law.
  4. Surveying each item for damages before giving it to the requestor. Any damages noted will be promptly reported to the lending library.
  5. The safety of Interlibrary / Intercollege Loan items from the time the material leaves the lending library until it is returned to the same. If damage or loss occurs, Cedar Valley College Library will meet all costs of repair or replacement in accordance with the preference of the lending library by passing the charges on to the requestor.
  6. Informing the requestor of all charges incurred for photocopied items. The requestor will meet all cost for photocopying.
  7. Supplying and verifying all the information required to process the request, whether the request is sent by mail, electronically by computer, via fax, via the phone, or is hand carried.
  8. Before the request can be completed or the item sent, the following information is verified electronically via the library's online library management system.
    1. The requestor is either currently enrolled at Cedar Valley College or is employed by the Dallas County Community College District at Cedar Valley College.
    2. The patron does not have ten or more items charged against his/her record at the time the request is made or when the item is given to the borrower.
    3. The patron does not have items charged against his/her record that are overdue at the time the request is made or when the items are given to the borrower.

C. Duration of Loan

The duration of the loan is at the discretion of the loaning library and dependent on the type of material. All overdue material is the responsibility of Cedar Valley College Library.

D. Charges

  1. The patron requesting the material should be prepared to assume costs for lost or damaged materials and any other costs not excluded within these guidelines.
  2. The patron is responsible for meeting all charges incurred for photocopying the request material.
  3. Cedar Valley College Library, as the borrowing library, is responsible for forwarding the payment from the patron to the lending library.

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Guidelines for Materials Selection

Introduction

The purpose of this policy is to serve as a guide to the Libraries/Learning Resource Centers /Educational Resources Support Services staff and Dallas County Community College District personnel for achieving consistent excellence in the choice of materials, in whatever format, and as a statement to the public of our purposes and standards in building collections.

  • To assist librarians in providing current, diverse, balanced collections of materials to support the instructional, institutional, and individual needs for students, faculty, and staff.
  • To provide access to materials in appropriate formats including print and electronic resources consistent with the college's fiscal resources.
  • To encourage instructional faculty participation in collection development.
  • To provide organized access to electronic resources.
  • To serve distance education students and faculty by providing remote access to materials in the most appropriate and cost-effective manner.

Philosophy of Selection

Dallas County Community College District was established to help students equip themselves for effective living and responsible citizenship in a rapidly changing society. The Libraries/Learning Resource Centers/Educational Resources Support Services programs have been planned to provide support to the total college program in achieving its mission.
All materials acquired by the Libraries/Learning Resource Centers/Educational Resources Support Services should reflect resource needs of the Dallas County Community College District. This underlying principle will determine such basic matters as type, format, quantity, and scope of resources to be acquired. In general, the resource needs of curriculum support the College and should reflect one or more of the following:

  • General reference needs
  • Research needs
  • General or special professional growth
  • Cultural enrichment
  • Extracurricular interests

Responsibilities for Selection

Ultimate responsibility for selection of materials rests with the Librarians/Directors/Deans who operate within the framework of policies determined by the Board of Trustees. Selection is vested in the staff of the Libraries/Learning Resource Centers/Educational Resources Support Services who actively select the input and work with faculty and students in coordinating the selection of materials and helping to build a collection that truly reflects resource needs of the Colleges.

Principles of Resource Selection

The Libraries/Learning Resource are committed to the principles supported by the American Library Association's Library Bill of Rights in that it must provide materials:

  • That will enrich and support the curriculum, taking into consideration the varied interests, abilities, and maturity level of the users served;
  • That will stimulate growth in factual knowledge, literacy appreciation, aesthetic values, and ethical standards;
  • That supply a background of information that will enable users to make intelligent judgments in their daily lives;
  • On opposing sides of controversial issues, so that students may develop under guidance the practice of critical reading and thinking;
  • Representative of the many religious, ethnic, and cultural groups and their contributions to the American heritage;
  • On various learning and interest levels necessary to complement the open door policy of the community college.

Anyone within the user community may recommend purchase of library materials. The Libraries/Learning Resource Centers/Educational Resources Support Services reserve the right to make all final decisions on purchases policy of the community college.
Materials that meet the following evaluative criteria may be considered for inclusion in the collection:

  • Importance of subject matter to curriculum and contribution to the breadth or depth of the collection
  • Competent and qualified author, editor, compiler, publisher, producer, etc.
  • Accuracy of information
  • Readability
  • Cost of materials relative to the budget and other available material
  • Acquisitions and maintenance costs
  • Availability in alternate physical or online formats
  • Availability of material elsewhere in college community
  • Availability of commercial websites that are unbiased and accurate, without aggressive or overly abundant advertising so educational use is not compromised
  • Historical value
  • Physical space requirements
  • In compliance with the Americans with Disability Act of 1990. Pub.L. 101-336. 26 July 1990. Stat.104.37

Questioned Materials

Implementation of the concept of academic freedom in the Libraries/Learning Resource Centers/Educational Resources Support Services involves selecting some materials that may be considered controversial by some individuals or groups. Reasons often cited for materials considered offensive may include profanity, divergent viewpoints, controversial authors, sexual explicitness, use of nonstandard English and dialects, violence, and criminal acts. The acquisition of such materials are acquired to support the curriculum and to represent all sides of the controversial issues. The selection criteria must remain broad and flexible in order to provide a collection that supports the wide range of academic and technical programs and diverse backgrounds of its clientele. The Libraries endorse the American Library Association Library Bill of Rights, and the principles of that document are an integral part of this policy statement.
The Libraries/Learning Resource Centers/Educational Resources Support Services do not add or withdraw materials that have been chosen or excluded on the basis of stated criteria at the request of any individual or group. Any individual or group questioning the appropriateness of materials in the collection should direct questions to the college Librarians/Library Directors/Deans.

Gifts/Donated Materials

The Dallas County Community College District will consider gifts/donated materials on the individual merit of each item. The same criteria that applies to selection of materials for the collection applies to gifts/donated materials. The Libraries/Learning Resource Centers/Educational Resources Support Services have the right to reject any material on the basis of our stated selection policy.
The Libraries/Learning Resource Centers/Educational Resources Support Services staff will not make appraisals of materials either for resale value or statements of donation on income tax reports. A letter of acknowledgement will be sent to the donor upon request.

Maintenance of the Collection

The Libraries/Learning Resource will retain control of all resources purchased through their budgets and/or placed in its inventories.

Multiple Copies

Need for duplicate copies at individual colleges will be determined by utilization, importance of materials to the curriculum, budget, and price.

Replacement of Lost or Damaged Material

For lost or damaged material the same general and specific criteria for selection will apply in determining if the material is to be replaced in the collections.

Deselection

Deselection of library materials is essential for the maintenance of a current, academically sound collection. The goal of collection assessment is to evaluate the appropriateness of the collection.
Systematic withdrawals will be conducted using the following criteria:

  • Obsolescence
  • Physical condition
  • Insufficient use or basic value
  • Changing curricular needs
  • Physical space requirements
  • Maintenance costs

Withdrawn material will be forwarded for appropriate disposition.

Approved by the Dallas County Community College District Library Directors' Council, October 12, 2005
Revisions recommended by the Collection Development Committee, October 10, 2005

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Guidelines for Minors Use

Purpose

Cedar Valley College Library is committed to providing an environment conducive to research, study, and learning for all users. Consideration for the learning environment of students, the work routine of staff, and the safety of the child requires that minors be accompanied by a parent or legal guardian while in the library. Procedures are in place to determine the usage of the library by minor children. Guidelines concerning minor children on campus in any official manner are located in the Catalog - Children on Campus.

Eligibility

All minor children under the age of 18 may visit the library accompanied by a parent or legal guardian. A legal guardian is the person legally responsible for the supervision of the minor child. Minor children, parents, or legal guardians with minor children must adhere to the Usage Rules as follows:

Usage Rules

  1. Minors must remain with their parent or legal guardian at all times while in the library.
  2. Children should not interfere with library activities or disrupt other users with behavior such as running through the library and making loud noises.
  3. Cedar Valley College Library collects and maintains resources that support the college curricula and are aimed at adult users. The parent or legal guardian is responsible for the use of and the intentional or inadvertent viewing or reading of such resources by their minor child.
  4. Children under the age of 18 who are affiliated with Cedar Valley College, such as having the status of a Credit or Continuing Education student, may use the computers for research and educational purposes only.
  5. Children under the age of 18 not affiliated with Cedar Valley College may not use computers, or accompany their guardian into the library's computer areas.
  6. Minors may be asked for proof of age or confirmation of participation in a program, class, or activity sponsored by the college.
  7. Guardians may be asked to provide proof of legal guardianship of a minor.
  8. The parent or legal guardian accompanied by minor children may use the Group Study Room.

Consequences

  1. Campus Police will be notified immediately of minors who are not accompanied by a parent or legal guardian.
  2. Any employee noting the presence of an accompanied minor child in the library should attempt to locate the parent or legal guardian of that child and explain these guidelines.
  3. The parent or legal guardian will be warned should the minor's behavior become disruptive to the learning environment. If the disruptive behavior continues, the parent or legal guardian will be asked to leave with the child.
  4. When deemed necessary, Campus Police will be contacted for assistance with enforcing these guidelines.

Effective Date: 08/16/2005
Revised Date: 12/13/2010

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User Responsibilities Guidelines

To promote a positive learning environment, Cedar Valley College Library requests that all patrons abide by these guidelines. Disruptive or abusive behavior will not be tolerated and may result in Campus Police intervention. Willful damage to library materials or property or actions disturbing to other users may result in loss of library privileges. The library adheres to the DCCCD Student Code of Conduct and the Computer Use Policy as explained on the DCCCD website. Note: Minors are defined as anyone under the age of 18. Legal guardians are defined as any adult who is physically, legally, and financially responsible in the care of minors.

  • Demonstrate respect for others. Keep noise and conversation to a minimum.
  • Please silence cell phones and pagers before entering the library.
  • Water in a closed container is acceptable; no other food or drink is allowed.
  • Minors under the age of 18 not affiliated with Cedar Valley College must remain with the parent or legal guardian at all times while in the library and may not use computers or accompany their guardian into the library's computer areas.
  • Minors affiliated with Cedar Valley College may use the computers for educational and research purposes only. Library staff reserves the right to require proof of enrollment or current ID. Recreational use of computers is prohibited.
  • Do not leave personal belongings unattended. The library cannot be held responsible for lost or stolen property.
  • Solicitation is not allowed.
  • Telephones for public use are available in A Building.
  • An official photo ID is required to use materials at the service desks or to check out materials: Cedar Valley College ID card, other DCCCD ID card, driver's license.
  • Materials must be returned in the same condition as when checked out. Damaged items may result in a replacement cost.
  • No overt or explicit sexual behavior will be allowed.
  • Use of all tobacco products is only permitted outdoors in designated smoking areas.
  • No weapons are allowed on campus
  • Failure to comply with these guidelines, or directions of library staff acting in the performance of their duties, is a direct violation of the Student Code of Ethics and may result in removal from library facility (DCCCD Student Code of Conduct, Responsibility 15)

Guidelines Main

Questions or Comments Regarding Library Services?
Contact the Director of Library Services

Page Modified: 9/9/2013 4:20 PM
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